INTERNATIONAL POLICE ASSOCIATION NATIONAL SECTION OF FINLAND STATUTES
ARTICLE ONE: DESIGNATION OF THE ASSOCIATION AND REGISTERED ADDRESS
The designation of the association is the International Police Association – National Section of Finland, and its registered office is located in Helsinki. Also the unofficial abbreviation IPA Section Finland can be used to designate the association in the international context.
ARTICLE TWO: MEMBERSHIP OF THE INTERNATIONAL POLICE ASSOCIATION
As an independent national section the Association is part of the international friendship association of police officers, the name of which is the International Police Association. The abbreviation IPA can also be used to designate the Association. The head office of the Association is located in Switzerland.
The International Police Association is made up of National Sections only.
The Association conforms to the IPA international rules and to the decisions of the official bodies providing they are not infringing Finnish law.
ARTICLE THREE: MOTTO AND EMBLEM
The IPA motto in Esperanto is ”SERVO PER AMIKECO”, which means “Service Trough Friendship”.
The IPA emblem is internationally protected by “Copyright by IPA 1974”.
ARTICLE FOUR: NATURE OF THE ASSOCIATION
The Association is an independent, non-profit and impartial association. Its members are equal regardless of rank, gender, race, colour, language or religion. IPA has committed itself to the Universal Declaration of Human Rights adopted by the United Nations in 1948. The Association does not take part in international or national politics or in religious, racial or linguistic conflicts or in actual trade-union activities or in public discussions relating to the mentioned issues. The Association does not either publish writings dealing with them. The Association observes in all of its publications the highest standards of integrity.
The Association enhances the national and international cultural relations of its members and reciprocal assistance in the area of social services and, in the limits of its possibilities, peaceful co-existence, friendship and world peace between people and nations.
The Association takes part in the IPA international activities to reach the common goals and it complies with the bounding decisions of the International Executive Board (IEB) providing they are not infringing Finnish law.
ARTICLE FIVE: GOAL AND TARGETS
The Association’s goal is to develop and consolidate between its members:
- Mutual contact-keeping, friendship and solidarity,
- Professional competence and ethics for the enhancement of prestige and for the improvement of the relations between the public and the police,
- Cultural activities to enlarge general knowledge and mutual understanding,
- Social and physical activities primarily to foster health and wellbeing and to create free time and holiday opportunities,
- International interactive cooperation by means of friendship relations between police officers from different countries and assistance to understand problems relating to the profession.
ARTICLE SIX: FORMS OF ACTION
1. To achieve its goal the Association:
- Organizes for its members common events for leisure and study purposes,
- Provides and publishes information to its members for instance through the national IPA Newsletter,
- Exchanges publications with foreign sections,
- Enhances national and international cooperation between its members and their families,
- Encourages regular correspondence between national and international sections,
- Fosters national and international cooperation between individuals and groups,
- Facilitates the participation of its members in international IPA events in the area of sports and physical activities and organizes physical and sporting activities for its members in the home country.
2. For the purposes of its activities the Association can obtain financing, in addition to the income from the membership contributions, by organizing with relevant authorizations recreational events, lotteries and money collecting. The Association can receive donations, have movable and immovable property and have accommodation, restaurant and publication activities with relevant authorizations.
ARTICLE SEVEN: MEMBERSHIP
1. It is the Board of the Association that accepts the members.
2. The Association can have full members, student members, honorary members, associate members, and support members.
3. Membership is applied for in writing by means of an established form and the application is addressed to the Board of the Association.
A member has the right to make part of a sub-section which is different from the one which would be his/her geographical section.
4. All persons employed in police administration or retired from its duties whose official or service duties mainly comprise police work or tasks supporting and representing police activities can be accepted as full members.
4.1 Persons studying or admitted to study at the Police University College and having informed about their acceptance of the place of study can be admitted as student members. A student member has to resign or has to be dismissed on the last day of the graduation year, after which the former student member has the possibility to apply for full membership.
4.2 A private person or a legal organization wishing to support the goal and the activities of the Association can be accepted as a support member.
4.3 The President leaving his task can be nominated, for reasons of particular merits, as Honorary President or Honorary Member.
5. A full member and a student member accepted as a member are annually given a membership card proving membership. A membership card is not given to a support member and the support member is not entitled to the rights granted to the actual members.
6. A private person in service of the police administration of a foreign country and meeting the requirements mentioned in paragraph 4 and not having a national IPA section can be accepted as an associated member of the Association until the moment when a national section is formed in the country in question.
A foreign retired police officer or a police officer having served in police administration and having moved to Finland can be accepted as a full member only if the person in question meets the requirements of the Finnish section.
7. If a member moves for reasons of organizational changes or for other reasons to different duties outside police administration, the mentioned member will keep his/her membership.
ARTICLE EIGHT: RESIGNATION AND EXCLUSION
1. The Board of Association pronounces the exclusion of members and takes note of the persons resigned from the Association.
2. A member is considered resigned when he/she has informed in writing the Board or its President or orally the minutes of the Meeting.
3. The Board can dismiss a member after having reserved the member the possibility to be heard providing that the hearing can take place without difficulties, when the said member has omitted to fulfil the obligations to which the member had committed himself/herself when he/she joined the Association. In the same way it is possible to dismiss a member who has violated the IPA national or international rules or has substantially complicated by his/her behaviour the activities of the Association inside or outside the Association.
The Board can also dismiss a member who neglects to pay the membership fee in spite of a warning.
4. The resigning member has to give the membership card back to the Association.
ARTICLE NINE: MEMBERSHIP FEES
The subscription and membership fees are determined to all members at the Annual Meeting of the Association.
The sub-sections, divisions or groups will not have the right to claim a separate membership fee.
ARTICLE TEN: OFFICIAL BODIES AND OPERATIONAL ORGANIZATION
The official bodies of the Association are the meetings, the Board and the Working Committee appointed by the Board, and other committees and councils.
For the activities of the Association, it is possible to form regional unregistered sub-sections, local divisions and national or local groups, which will function under the supervision of the Board and the rules of which are accepted by the Board.
ARTICLE ELEVEN: MEETINGS
The Annual Meeting of the Association has to be held before the end of April and the other meetings at a date fixed by the Board of the Association. An extraordinary meeting of the Association has to be called whenever the Annual Meeting so decides or when the Board considers that there is a good reason for it or when at least one-tenth (1 / 10) of the eligible members demands it in writing for the handling of an issue that they have reported to the Board.
An invitation to the meeting of the Association has to be published in the membership newsletter at least 14 days before the meeting, or a written invitation has to be sent to the members inside the mentioned period of time. A written invitation can be delivered by using a relevant electronic information system.
The invitation to a meeting has to mention the issues to be handled at the meeting.
ARTICLE TWELVE: DECISIONS
The Annual Meeting of the Association forms the quorum with the number of the members who attend the meeting following the statutory invitation to the meeting. In decision-taking each full member mentioned in Article 7 has one vote. In the elections, a full member can represent by proxy maximum three (3) members.
The decision of the Meeting will be the opinion, for which the majority of votes have been given unless differently stipulated in the present rules. If the votes are evenly divided, the Chairman of the Meeting will have the casting vote.
The elections are carried out as a secret ballot. If the votes are evenly divided, the matter is resolved by lot.
The decisions made at the Meeting of the Association have to be recorded at the minutes of the meeting, which have to be checked and testified by two members having attended the Meeting.
ARTICLE THIRTEEN: DUTIES OF THE MEETING
The Annual Meeting of the Association elects the chairman and the necessary officials of the meeting.
The following issues will be handled at the Annual Meeting of the Association:
1. Presentation of the Annual Report of the Board
2. Presentation of the accounts of the financial year and the statement by the auditors of activities and/or by the chartered accountants
3. Decision on the approval of the closure of accounts
4. Decision on the discharge from responsibility and liability of the Board and other members liable for commitments
5. Decision on the estimates on income and expenditure for the forthcoming year
6. Presentation of the Action Plan prepared by the Board and its approval
7. Decision on the amount of the subscription and membership fee of the coming year
8. Election of the President of the Board every three years
9. Election of the members succeeding the members and alternates coming to their turn to leave
10. Election of the Vice-President among the Board members succeeding the current Vice-President coming to the turn to leave
11. Election of the auditor of accounts and / or election of the auditor of activities and deputy auditor of accounts and / or deputy auditor of activities
12. The leaving President is called to be an advisor of the Board for one period of activities should there be need for it
13. Other issues which may come up.
Each member can propose in writing issues to be handled at the meeting of the Association at the latest two (2) months before the meeting. The Board has to examine them and to present them together with its statement at the next meeting of the Association. If the case is urgent, it can be taken by the decision of the meeting to be handled immediately unless otherwise stipulated by the law relating to associations.
At the extraordinary meeting of the Association only the issues, for which the meeting was called will be handled.
ARTICLE FOURTEEN: BOARD OF THE ASSOCIATION
The Board of the Association is made up of the chairman elected at the Annual Meeting, who is called President, and of the other 12 to18 elected members. The members of the Board have to be elected in the way that they represent the membership as equitably as possible. The personal alternate member of the Board should preferably be elected from the same sub-division, to which the actual member belongs.
The duration of the term of office of the President and the members of the Board is three (3) years in the way that one third of them annually comes to the turn to leave. The duration of the term of office of the vice-chairpersons who are called Vice-Presidents is three (3) years in the way that one third of them annually comes to the turn to leave. The duration of the personal alternate member is the same as the term of office of the actual member. The President, the members of the Board and the alternate members can be re-elected.
The Board appoints among its members or outside it a Secretary General and a Treasurer.
ARTICLE FIFTEEN: MEETINGS OF THE BOARD
The Board shall meet at least twice (2) a year at the invitation of the President or the Vice-President if the
aforementioned is prevented from attending.
The invitation and the agenda of the Board meeting have to be sent to the members of the Board at least two weeks before the meeting of the Board.
The Board is quorate if the President or in the absence of the President the Vice-President and at least half of the members of the Board are attending the meeting. At the meetings of the Board each member has one vote. The decisions are taken by a simple majority of votes. When the votes are evenly divided, the presentation that was supported by the President will be the decision. An even result of votes is resolved by lot.
The decisions of the Board have to be recorded in the minutes of the meeting.
ARTICLE SIXTEEN: DUTIES OF THE BOARD
The Board has for duties to:
1. Appoint among the Vice-Presidents the contact persons for international committees
2. Elect a Secretary General, a Treasurer and other necessary officials and bodies
3. Grant the right of signature to officials
4. Confirm the number of the members of the Committee Bureau and other necessary working groups, appoint a Committee Bureau and other required working groups and the members to them
5. Confirm the duties and the powers of the Working Committee and other working groups
6. Decide on the admission and exclusion of the members and notify the resigned members
7. Keep a list of the members of the Association
8. Call the meetings of the Association
9. Manage the finances of the Association and assume the responsibility for accounting
10. Decide on the way of payment of the membership fees and subscriptions
11. Decide on the amount of the support for activities and the mode of its payment
12. Prepare and present the issues to be brought up at the meeting
13. Appoint the representatives for international activities
14. Award the medals of merit and badges of honour and the banner
15. Implement the decisions taken by the meeting.
ARTICLE SEVENTEEN: FINANCIAL YEAR AND AUDIT OF ACCOUNTS
The accounts of the association are closed every calendar year and they have to be ready for the audit at the latest on April 15.
The statement of the auditor has to be handed over to the Board in the course of March.
The auditors have to acquaint themselves carefully with the accounts.
ARTICLE EIGHTEEN: WRITING THE NAME OF THE ASSOCIATION
The name of the Association is signed by the President of the Association alone or together with the first, second or third Vice-President, two together, or by one of the aforementioned together with the officials who have been given by the Board the right to sign, two together.
ARTICLE NINETEEN: MEDALS OF MERIT AND BADGES OF HONOR AND BANNER
The Association has medals of merit and badges of honour and a banner, the awarding of which is decided by the Board of the Association in compliance with the separately determined grounds of rewarding.
ARTICLE TWENTY: CHANGES TO STATUTES
The decision to change the statutes or to liquidate the Association has to be sustained by at least 3 /4 of all given votes in the ballot.
ARTICLE TWENTY-ONE: TERMINATION OF THE ASSOCIATION
Once the Association has ended its activities, its funds have to be given to the Foundation for the Promotion of Police Studies or to a registered association or foundation which will replace it.